Modified: October 25th, 2018 OST stands for Offline Storage Table. OST file is exact replica of user’s mailbox on Exchange Server that is saved locally on your desktop. It helps you to work offline in absence of Exchange Sever and holds entire Outlook information since last synchronization. Why Do We Need To Compact OST File? Your MS Outlook mailbox grows as you receive and create items and it makes your OST file too large. The size of your OST file may not decrease even when you delete some items. It can make your system slow if your system does not have a high performance HDD.
In order to reduce PST file too Big size user can delete the unnecessary data. To compact Outlook File size Create and Open Outlook Data File. You can view the new PST appear in the folder pane. User can expand it, create sub folders or drag and drop messages from old PST into New One. User can Compact PST file size by clicking on. Jan 24, 2019 - Does your Outlook application stop or pause while reading, moving, or deleting emails? Possibly, your PST file is large. With large PST files,.
Instead of investing on a new disk it’s better to compact your OST file. When you delete an Outlook Item from your Outlook profile, the item goes to Outlook deleted folder. Since the item can be recovered from there, it means the item still takes some space in the OST file.
Now, when you empty the deleted item folder, the item is deleted from OST file too. However, because the way OST files work, the space occupied by the item is still unavailable for other uses. It makes your OST file bigger and bigger over the time, even if you delete some items or if you keep the same number of items in Outlook. Compacting OST files reclaims the space that was previously occupied by an item. So, compacting can reduce the space that the previously stored items occupied in the OST files on your HDD. Alternatively you can to prevent it from future corruption issues. How to Reduce OST File Size In Outlook?
Outlook 2007 You can follow below mention instruction for the query “OST file too big outlook 2007”. Delete items that you do not want to keep in your OST file.
Empty your deleted item folder. Click the File tab and select Info tab. Click the Account Settings tab, and then click on Account Settings again. Select MS Exchange Server Account ID and then click on Change.
Click on More Settings. Click on the Advance tab, and then click on Offline Folder File Settings. Click on Compact Now and then OK. Outlook 2010 You can follow below mention steps when. Delete items that you do not want to keep in your OST file. Empty your deleted item folder.
Click the File menu and select Info tab. Click the Account Settings tab, and then again click on Account Settings. Select MS Exchange Server Account ID and then click on Change. Click on the More Settings option. Click on the Advance tab, and then click on Offline Folder File Settings. Click on Compact Now and then OK. Outlook 2013 You can follow below mention steps to compact OST files in Outlook 2013.
Delete items that you do not want to keep in your OST file. Empty your deleted item folder.
Click on File and select Info tab. Click on Account Settings tab and then click on Account Settings again. Select MS Exchange Server Account ID and then click on Change. Click on More Settings. On Advance tab, click on Outlook Data File Settings option.
Click on Compact Now and then OK. NOTE: Ensure that your OST file is equal to or greater than 16 KB. You may not be able to compact OST file manually if the size is less than 16 KB. In addition, this option cannot compact your corrupted OST file.
What If Your OST File Gets Corrupt Due To Large Size? If OST file exceed sits default maximum size, it can lead to conditions of severe corruption and data loss. Compact option will not work in this case because you cannot compact a corrupted OST file. In this situation, you can use any third party tool to recover your data.
Is recommended by many users as one of the best tool due to its potential to (both minor corruption or major corruption). In addition, the tool allows you to export your corrupted OST file into healthy & required email file Format.
Modified: July 25th, 2018 Nowadays, multiple email clients are used by the users for communication purpose and email management. One of the most frequently used email client used by the users is Outlook.
It is integrated with advanced features and functionality which makes it the best pick among the users. Outlook stores data in PST file format. However, the Outlook users face multiple issues when they are not able to manage large PST files. Sometimes, they also have to face data loss problems.
Therefore, in this write-up, we are going to introduce multiple ways using which the users can reduce PST file size in a hassle-free way without any data loss. Issues Faced by the Users due to Large Outlook PST Files.
Data loss due to large PST file: When the data reaches to the allocated file size of the PST file then there are maximum chances of. If the PST files are corrupted then it can also lead to data loss issue. Degradation in Outlook performance: The speed and efficiency of the Outlook is affected due to the large PST files.
Not able to sort data coherently: In Outlook, the complete data is stored in one single PST file. Thus, the user is not able to sort the data according to the specific folder or year wise. Solution to Fix Issues due to Large PST Files: The user can eliminate all the issues that encounter due to large PST files by splitting large PST file into smaller ones with. This will help the user to manage oversized PST files easily.
Also Read: Quick Methods to Reduce PST File Size in Outlook 2016, 2013, 2010, 2007 There are multiple methods using which the user can separate PST file. Some of the methods are explained below using which the user can reduce PST file size in an easy manner. Method 1: Import and Export Technique to Reduce Size of Mailbox in Outlook. First, open MS Outlook on your local machine.
Now, in the Menu go to File Account Settings Select Account Setting. A dialog box will appear, here you have to select Data Files tab Add button. In New Outlook Data File dialog box, select Outlook Data File(.pst) and then click on the OK button to create new PST file in the configured system. After that, the user can easily view the new PST file in the Data Files tab. Now, again go to File Open Import. The Import and Export Wizard will appear.
Here, you have to select the Export option and then click on the Next button. Select Outlook Data File (.pst) and then click on the Next button. Now, in the Export Outlook Data File dialog box, you have to select the desired folder item to Export. To select the subfolder, check the Include SubFolder option. Go to the location where new PST file is created to save the Exported File data and then click on the Finish button. You can also protect data by setting up a password.
As per your need, you can set the password for the file or cancel it. Now, a new PST file is created which the user can easily view in Outlook Method 2: Move Folder Technique to Reduce Size of Outlook PST File By creating local new folder and then move data from inbox to newly created will help to reduce PST file size in an efficient manner. Follow below mentioned steps to manage large Outlook PST file. First of all, open MS Outlook on your local machine. Navigate to File New Outlook Data File. A dialog box will appear, here you have to select PST file and then click on the OK button.
Create Microsoft Personal Folder dialog box will appear. Insert the name of this new PST file. Now, select the one or more folder which you want to transfer to the new PST file. Go to Edit Menu click Move to Folder option. A Move items dialog box will appear. Click on the New button.
Create New Folder window will appear. After that, name the folder. Now, on Select where to place the folder option, select new PST file click on the OK button. Move the item of new PST in the newly created folder and then click on the OK button.
Quick Info: Try – All in One Solutions to Manage Outlook Data Files Method 3: Archive Technique to Reduce PST File Size in Outlook 2016/2013/2010. Start MS Outlook on your system. Select the PST file which you want to move to new PST file. Click on the File tab select Archive. Now, a dialog box will appear, here you have to check Archive this folder and all subfolders option. After that, you have to select the folders from the list, which you want to move.
The Archive items older than option will appear. Now, select any data according to your requirements from the calendar. Browse the location to save new PST file, name it and then click on the OK button Conclusion Outlook is an efficient and reliable email client. However, sometimes Outlook users have to face issues related to PST files. Large PST file leads to multiple issues which can also cause data loss problems.
Therefore, it becomes important to divide PST file in Outlook 2016/13/10/07/03. Moreover, it becomes easy for the users to manage small data files. Thus, in the above section, we have explained some reliable methods using which the users can separate PST in Outlook 2016, 2013, 2010, 2007 in a hassle-free.